7 Best Practices For WhatsApp Business Messaging

Udit Agarwal
October 25, 2023
-min read
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WhatsApp has evolved from a simple messaging app to a powerful tool for businesses to engage with their customers. With over 2 billion monthly active users, WhatsApp offers an excellent platform for businesses to connect with their audience in a more personal and direct manner. However, to make the most of WhatsApp Business Messaging, it's essential to follow best practices that ensure effective communication and positive customer experiences. In this article, we will explore seven best practices for using WhatsApp as a business communication channel.

1. Obtain Customer Consent

Before initiating any conversation on WhatsApp, always seek explicit consent from your customers. Ensure that they understand the purpose of the communication and are willing to receive messages from your business. This not only complies with privacy regulations but also fosters trust and respect between your business and its customers.

2. Segment Your Audience

Segmentation is key to delivering relevant and targeted messages. Divide your audience into distinct groups based on their preferences, interests, and behavior. This allows you to send tailored messages that resonate with each segment, resulting in higher engagement and customer satisfaction.

3. Personalize Your Messages

Make your customers feel valued by personalizing your messages. Address them by their names and use language that aligns with their preferences. Personalized messages create a sense of connection and enhance the overall customer experience.

4. Use Multimedia Content

Utilize multimedia elements such as images, videos, and audio to make your messages more engaging. Visual content captures attention and conveys information effectively. Consider sharing product images, tutorial videos, or even voice messages to enhance your communication.

Also Read: How to apply for WhatsApp Green Tick Verification?

5. Be Prompt and Responsive

WhatsApp is known for its real-time communication capabilities. Respond to customer queries and messages promptly to show that you value their time and concerns. Being responsive builds trust and credibility for your business.

6. Avoid Spamming

Respect your customers' inbox and avoid bombarding them with too many messages. Over-messaging can lead to customer annoyance and may result in users opting out of receiving your messages. Strike a balance between staying connected and avoiding spammy behavior.

7. Offer Customer Support

WhatsApp Business Messaging is an excellent platform for providing customer support. Use it as a channel for customers to reach out for assistance, guidance, or to resolve issues. Offer quick and efficient support to leave a positive impression on your customers.

Also Read: WhatsApp Business for E-Commerce: Use Cases, Advantages


WhatsApp Business Messaging presents businesses with a valuable opportunity to connect with customers on a personal level. By following these best practices, you can create meaningful interactions, build strong relationships, and drive customer loyalty. Remember, effective communication on WhatsApp requires a thoughtful approach that prioritizes customer preferences and respects their privacy.

Udit Agarwal
October 25, 2023
-min read

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